We collect, use and are responsible for certain personal information about you. When we do so we are subject to the General Data Protection Regulation, which applies across the European Union (including in the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws.
We, us, our: MSI Global Alliance Ltd (company number: 02511919)
Our data protection manager: Pauline Rottstock (firstname.lastname@example.org)
Personal information: Any information relating to an identified or identifiable individual
Special category personal information:
We may collect and use the following personal information about you:
This personal information is required to provide our member services to you. If you do not provide personal information we ask for, it may delay or prevent us from providing the services to you.
We collect most of this personal information directly from you—in person, at conferences, by email and via our website. However, we may also collect information:
Under data protection law, we can only use your personal information if we have a proper reason for doing so, e.g.:
A legitimate interest is when we have a business or commercial reason to use your information, so long as this is not overridden by your own rights and interests.
The following explains what we use (process) your personal information for and our reasons for doing so:
What we use your personal information for
If we believe that we need to process special categories of personal data, we will only do so with your explicit consent.
We may use your personal information to send you updates (by email) about our products and services, including our newsletter, membership information, upcoming conferences or new services.
We have a legitimate interest in processing your personal information for promotional purposes (see above ‘How and why we use your personal information’). This means we do not usually need your consent to send you promotional communications. However, where consent is needed, we will ask for this consent separately and clearly.
We will always treat your personal information with the utmost respect and never sell it to or share it with other organisations for marketing purposes.
You have the right to opt out of receiving promotional communications at any time by:
We may ask you to confirm or update your marketing preferences if you instruct us to provide further services in the future, or if there are changes in the law, regulation, or the structure of our business.
We may share your personal information with:
We only allow our service providers to handle your personal information if we are satisfied they take appropriate measures to protect your personal information. We also impose contractual obligations on service providers to ensure they can only use your personal information to provide services to us and to you.
We may disclose and exchange information with law enforcement agencies and regulatory bodies to comply with our legal and regulatory obligations.
We will not share your personal information with any other third party.
Information may be held at our offices and those of our third party agencies, service providers, representatives and agents as described above (see above: ‘Who we share your personal information with’).
Some of these third parties may be based outside the European Economic Area. For more information, including on how we safeguard your personal information when this occurs, see below: ‘Transferring your personal information out of the EEA’.
We will keep your personal information while your firm remains a member of MSI and you remain a partner employee, officer or representative of a member firm or we are otherwise providing services to you. Thereafter, we will keep limited personal information for as long as is necessary:
We will not retain your personal information for longer than necessary for the purposes set out in this policy. Different retention periods apply for different types of personal information. We will review all personal data that we hold every six months and when it is no longer necessary to retain your personal information, we will delete or anonymise it.
To deliver services to you, it is sometimes necessary for us to share your personal information outside the European Economic Area (EEA), e.g.:
These transfers are subject to special rules under European and UK data protection law.
Some of our external third parties are based outside the European Economic Area (EEA) so their processing of your personal data will involve a transfer of data outside the EEA.
Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring that the safeguards required in the GDPR are in place before we transfer your personal information.
Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the EEA.
You have the following rights, which you can exercise free of charge:
For further information on each of those rights, including the circumstances in which they apply, please contact us or see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under the General Data Protection Regulation.
If you would like to exercise any of those rights, please:
We have appropriate security measures to prevent personal information from being accidentally lost, or used or accessed unlawfully. We limit access to your personal information to those who have a genuine business need to access it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
We hope that we can resolve any query or concern you may raise about our use of your information.
The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns or telephone: 0303 123 1113.
This privacy notice was published on 22 May 2018 and last updated on 18 May 2018.
We may change this privacy notice from time to time—when we do we will post those changes on this page and make you aware via our website so you are always aware of what information we collect and how we use it.
Our contact details are shown below:
MSI Global Alliance Ltd
10 Queen Street Place
London EC4R 1AG
Tel: +44 (0)20 7583 7000
Our Data Protection Manager’s contact details:
Ms Pauline Rottstock
T: +44 (0)20 7583 7000
If you would like this notice in another format (for example audio, large print, braille) please contact us (see ‘How to contact us’ above).